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Have you decided what do you want to do?

Do you want to organise an event or activity of your own or to take part in an event organised by others?

Sometimes it can be easier to take part in an existing event especially if there are time constraints.

We work with the UHCW Charity on a number of sponsored events and details of these and other locally organised events are published from time to time on our Sponsorship Opportunities page 

If you choose to organise your own event you need to decide whether it will be a social occasion for just friends and family or will it be open to the public to take part? Obviously events which are open to the public need a great deal more planning.

Here is a small list of ideas you might like to use or develop to help you with your fundraising.

  • Auctions
  • BBQ
  • Bric a Brac sale
  • Bring and Buy sale
  • Car wash
  • Cheese and wine tasting
  • Coffee/tea morning/afternoon
  • Dinner Party
  • Fun run
  • Guess the weight / name / number
  • Hand made good sales
  • Jumble sale
  • Knitted goods sales 
  • Mile of 1p’s/10p’s/20p’s
  • Quiz
  • Raffle – you will need a licence if either the sale of tickets and the draw does not take place during your event!
  • Sponsored Walk / swim / run

We ask that you do not plan an event which might be deemed to be un-healthy, such as drinking or eating competitions, as these are likely to be contrary to the objects of promoting health in the community.

Where will you do your fundraising?

It is important that consideration is given to where you will do your fundraising.  Things you should think about include

  • The number of people who will take part or be spectators and therefore the venue size,
  • Accessibility by public transport and wheelchair access, parking. 
  • What if any equipment do you need – e.g. does the venue offer use of tables and chairs, toilets and catering facilities. 
  • What additional items would you need to take along? 
  • Do you need separate insurance or is this included within the venue booking costs?

If you plan to hold your event in a public location make sure that you have the permission of the relevant authority e.g. if the event is to be held in a park in Rugby you will need to contact the Council to request permission. Click here to find information about organising events on Rugby Borough land.

Please note that we cannot expand on the fundraising activity that we currently do at the hospital.

When do you want to do this?

Consider when is the best time of year to hold your event especially if it is to be outside.  Would it be best to hold it during the week or at a weekend?  What time of day would be best to get the highest footfall?

Who will your event appeal to? 

How many people would you like to attend your event? Is it a specific group of people? If so, do a sufficient number of people live locally or have easy access to attend your event to make it a success? 

How are your going to promote your event?

How far in advance do you need to notify the people you would like to attend?

Who will take on the role of coordinating the planning and who will be responsible on the day?  Is it possible to have a number of fundraising ideas running alongside one another on the day at the same location in order to appeal to a wider audience?  What materials do you need at the planning stage and on the day?